Finance Officer (Part Time)   

Caribbean, Jamaica

Position Title:                          Finance Officer (Part Time)   

Position Location:                   Jamaica

Reports to:                              FSSP Project Manager 

Contract Term:                       1 Year, Renewable (125 days per year)

Application Deadline:             October 28, 2022

Expected Start Date               November 7, 2022

BACKGROUND:

World University Service of Canada (WUSC) is a Canadian non-profit organization working to create a better world for all young people. We bring together a diverse network of students, volunteers, schools, governments, and businesses who share this vision. Together, we develop solutions in education, economic opportunities, and empowerment to overcome inequality and exclusion for youth around the world, particularly young women and young refugees. WUSC currently works in 25 countries across Africa, Asia, the Middle East, and Latin America, with an annual budget of approximately CAD $40 million. We have over 90 staff in our Ottawa office, and over 200 people overseas implementing 16 development projects in collaboration with donors such as Global Affairs Canada, the UK Foreign, Commonwealth, and Development Office (FCDO), the MasterCard Foundation, World Bank, the Asian Development Bank, and the African Development Bank. 

THE FIELD SUPPORT SERVICES (FSSP) PROJECT:

WUSC recently signed a contract for the management and implementation of the Field Support Services Project (FSSP) in the Caribbean, funded by Global Affairs Canada (GAC). To ensure the quality and relevance of Canada’s support in responding to the Caribbean’s development challenges, the Caribbean Regional Development Program (CRDP) requires access to technical expertise with local knowledge and experience, sector studies and strategies, program-level monitoring, and support to aid effectiveness activities. To meet these needs, GAC has designed FSSP to provide the required technical, administrative, procurement, financial and logistical support services.

RESPONSIBILITIES

Reporting to the FSSP Project Manager, the Finance Officer is responsible for ensuring alignment with WUSC financial policies and procedures, and providing support to the financial operations of the FSSP Caribbean including monitoring transactions, preparing receipts, managing cash, financial reporting, bank reconciliation and consolidation, and support to administration such as payment of vendors for provision of goods and services.

KEY AREAS OF RESPONSIBILITY

The Finance Officer will ensure that all financial transactions and processes adhere to the financial policies and procedures of the organization, as well as compliance with donor regulations and local laws. Specifically, the Finance Officer is responsible for the following:

  • Supporting the project team across the region in developing program budgets (including annual budget planning) and collaborate with the FSSP Project Manager to ensure that project activities are within the budget allocations;
  • Administering and monitoring the financial system in order to ensure that the project finances are maintained in an accurate and timely manner;
  • Preparing financial reports as required by WUSC and respective local government bodies;
  • Maintaining the accounts payable and accounts receivables system in order to ensure complete and accurate records of project funds;
  • Maintaining the bank file and ensuring that all bank accounts information is properly filed and kept up to-date;
  • Preparing monthly advance requests to ensure smooth cash flow;
  • Ensuring the monthly closure of financial records are approved by the FSSP Project Manager and sent to WUSC Ottawa, as per the WUSC Finance Manual, and conduct month-end balance sheet account reconciliations;
  • Review and revise as needed payment requests and expense reports (travel expense reports and operational expense reports) for accuracy and completeness (per policies and procedures), ensuring expense reports are fully approved before payments are made;
  • Prepare and process monthly payroll;
  • Verify that adequate (original and external) support documents for expenditures, banking transactions, travel claims, procurement, consultant/staff contracts and payroll including tax returns and report to government officials are kept;
  • Assist in responding to audit inquiries;
  • Perform any other duties, as assigned.

QUALIFICATIONS:

  • Professional accounting certification e.g. ACCA or AAT, and/or an undergraduate degree in accounting or finance
  • Demonstrated 5 years or more of experience as an Accountant or Finance/Accounting Officer;
  • Knowledge and experience using accounting softwares; 
  • Strong proactive communications skills;
  • Demonstrated experience in preparing and managing financial data (i.e. budget allocations, payment vouchers, monitoring);
  • Demonstrated experience in maintaining financial records;
  • Expertise in managing accounting and billing systems and reporting on project costs;
  • Experience in administering a payroll system, vendor payments; 
  • Experience with procurement of goods and services; 
  • Works with a high degree of accuracy in preparing and entering information;
  • Able to adapt to changing circumstances, with the capacity to find innovative ways to manage issues and challenges;
  • Manages time productively and efficiently and meet changing deadlines;
  • Self-directed and able to complete projects with limited supervision;
  • Excellent interpersonal and team-building skills;
  • Good analytical, problem-solving, and decision-making skills;
  • Demonstrated ability to use discretion and good judgment; honest and trustworthy;
  • Highly proficient in the use of Microsoft Office and Google software including Gmail, calendar, drive, spreadsheet, word processing, and presentation software; and
  • Excellent oral and written communication skills in English.

WHY WORK WITH WUSC?

Join Us. Our work is important, cutting-edge, and fast-paced. We encourage curiosity, innovation, and flexibility, and we provide a phenomenal learning experience.

WUSC offers a dynamic international work environment with a diverse intercultural workforce. We offer employees exciting opportunities to apply their skills and gain experience all while making a difference in the lives of youth around the world. Employees at WUSC work hard to create lasting change in education, economic opportunities, and empowerment.

APPLICATIONS:

WUSC’s activities seek to balance inequities and create sustainable development around the globe; the work ethic of our staff, volunteers, representatives and partners shall correspond to the values and mission of the organization. WUSC promotes responsibility, respect, honesty, and professional excellence and will not tolerate harassment, coercion, sexual exploitation or abuse of any form. Successful applicants will be required to undertake an enhanced criminal record check where appropriate.

WUSC is an equal opportunity employer. We welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.

This position is open to all suitably qualified CARICOM Nationals. Only those candidates selected for an interview will be contacted. No telephone calls please.

If you wish to apply for this position, please send your cover letter and CV  by October 28, 2022 to [email protected] .  Please indicate “FSSP Finance Officer – Jamaica” as the subject line of your email.

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