WUSC International Seminar Coordinator

Assignment Type:

Canadian International Volunteer

Eligibility Requirements:

Open to Canadian citizens and permanent residents of Canada only

Assignment ID:

VA-106981

Assignment Title:

WUSC International Seminar Coordinator

Partner:

WUSC Sri Lanka

Country:

Sri Lanka

Duration:

6 to 8 months

Time Commitment:

Full time

Assignment Context

Are you passionate about modernizing the craft sector? Would you like to support the IGNI+E partner organizations in achieving international sector standards? Do you have event planning or project management skills to share? 

As the International Seminar Coordinator with WUSC Sri Lanka in Kandy, you will support the planning and implementation of activities for WUSC’s 2025 International Seminar taking place in July 2025 in Sri Lanka. 

Apply today to support young people to make an ecological impact and shape the future of the craft sector in 2025!

Roles and Responsibilities

• Lead and participate in the International Seminar planning committee for Sri Lanka (weekly Google meet meetings with appropriate stakeholders) 
• Oversee the International Seminar event logistics (travel, catering, accommodation, venues, etc.), ensuring that the highest standards are upheld and follow a detailed work plan
• Liaise with the WUSC country office to identify suppliers, establish contracts and support the team to ensure financial payments
• Collaborate with the team to draft a detailed work plan with key tasks, responsibilities and dates; identify internal collaborators needed to accomplish tasks prior to and during the event 
• Coordinate and/or support internal and external communications (including social media and publicity related to the event) with key actors and partners in Sri Lanka to raise the profile of the Seminar and recruit potential speakers/workshop facilitators
• In collaboration with the Seminar team, prepare the International Seminar program, including the opening and closing ceremonies and the participants' handbook
• In collaboration with the Canadian International Seminar Coordinator, draft the Seminar final report and other key reference documents as required by the Volunteer Cooperation Program 
• Provide guidance to Seminar participants around managing expectations, intercultural communication, and conflict resolution
• Participate in pre-assignment training
• Participate in at least 3 public engagement initiatives before, during, or after the assignment. Volunteers will be equipped with the tools, training, and support to achieve these goals. Volunteers will also have one virtual check-in with the Public Engagement Officer throughout the course of their assignment
• Set up a personalized volunteer fundraising page on the WUSC fundraising platform and share it in your networks. Volunteers will be supported with the tools, training and support to achieve the fundraising goal.
• Submit reports as required by the partner organization and by WUSC.

Experience and Qualifications

• Bachelor's degree in a relevant discipline or relevant work experience deemed as equivalent
• Experience in event planning and management
• Experience in group-based facilitation for training and learning
• Excellent ability to formulate creative ideas, design event activities and scenarios, negotiate arrangements and manage a successful event targeted at a specific audience
• Excellent communication, problem-solving, team leadership, customer service, organizational and time management skills
• Minimum two (2) years relevant professional experience in your field of expertise.
• A commitment to gender equality, youth inclusion, and international volunteering.
• Flexibility, adaptability, excellent interpersonal skills and cultural sensitivity
• Experience with group facilitation and trainings, including content development considered an asset
• Experience living and working internationally considered an asset.
• Written and oral fluency in English.

Project Description

Volunteering for development is one of the important ways in which WUSC pursues its mission. The IGNI+E project, funded by Global Affairs Canada, supports over 70 partner organizations to advance gender equality and the economic empowerment of 1.2 million youth around the world. IGNI+E harnesses the knowledge, capacity and expertise of skilled Canadians through volunteer assignments and public engagement activities to assist partners in improving their performance, advocating for gender equality, and implementing more sustainable, innovative and inclusive initiatives and services for poor and marginalised youth, particularly young women. Overseas, our volunteers collaborate with a wide variety of partners, including enterprise and social enterprise development incubators, skills training centres, women’s organizations, and youth groups. In Canada, WUSC works with institutions and individuals to identify, prepare, and support volunteers who travel overseas to support our partners. Our network in Canada also works with WUSC to raise awareness among Canadians to inspire greater action on global development issues. Our collective focus is on sustainable and inclusive changes to create a better world for youth.

Partner Description

WUSC Sri Lanka is a NGO that has been working in Sri Lanka over the last three decades engaged in youth education and economic opportunities as well as women development. WUSC Sri Lanka has engaged Canadian volunteers through the Volunteer Cooperation Program throughout this period and implemented its program through local partners. The WUSC Sri Lanka Team has built strong relationships with local NGOS, CSOs, communities, ministries and government departments over time. In addition to the Volunteer Cooperation Program (2020-2028), WUSC Sri Lanka is also implementing the Growth, Resilience, Investment and Training project GRIT project (2022-2029).

Support Package

• Support and guidance from the WUSC Volunteer Mobilization Team prior to departure and from WUSC Country Team while on assignment
• Pre-departure training to learn about the volunteering for development program, gain practical skills for living and working in an intercultural context and network with other volunteers
• In-country orientation upon arrival in country of assignment
• Language training in country of assignment, where required
• Modest monthly living and accommodation allowance
• Airfare to and from the assignment country
• Visa/work permit
• Pre-departure medical exam
• Health insurance
• Vaccinations and antimalarial medication
• Criminal record verification
• Vacation leave entitlement
• Debriefing after completion of assignment
• An incredible opportunity to make a meaningful contribution to global development, enhance your professional skills and participate in an experience of a lifetime!

WUSC’s Safeguarding Policy

WUSC’s activities seek to balance inequities and create sustainable development around the globe; the work ethic of our staff, volunteers, representatives and partners shall correspond to the values and mission of the organization. WUSC promotes responsibility, respect, honesty, and professional excellence and we will not tolerate harassment, coercion and sexual exploitation and abuse of any form. Successful applicants will be required to sign off on the WUSC Code of Conduct and the Self-Disclosure Form. International and national volunteers will also be required to submit a criminal record verification.

WUSC is a signatory to the Cooperation Canada Leaders’ Pledge on Preventing and Addressing Sexual Misconduct. The pledge represents the shared commitment as Canada’s global development and humanitarian leaders to ensure the full implementation of practices and policies that will protect and respond to our own staff, volunteers and the communities we serve. We are committed to creating safe and respectful workplaces and programs that promote gender equality and are free from gender-based violence, including by addressing and responding to all abuse of power, holding people to account, and protecting the vulnerable. Read the full pledge.